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| February 21, 2009 |
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Meeting Minutes of the Ohio Waterfowl Association OWA February 21, 2008 Winter Meeting and Elections
Prepared by Secretary—Dan Boone
Prior to the start of the meeting: *Sign in sheet was placed for members to sign in; verification of membership and good standing was verified by Dave Phillips the Membership Chairman.
Meeting was called to order at 2:00 PM by Southern Vice President: Aaron Lynch
Secretary Daniel Boone read Summer Meeting Minutes in their entirety. Motion to accept the minutes was made by Darren Brooks 2nd by Bob Chaplin
2008 Project Recap
Northern Zone: by Mike Petkovich Helped with Dick Benson Goose Hunt dinner - January - ODCCA show at Westlake - two days of manning the booth and soliciting memberships - March - Pickerel Creek hen tube placement - Project spearheaded by Dan Barney - March - Attended and represented OWA at the Waterfowl Symposium at Ottawa National Wildlife Refuge - presented Doug Brewer and Sara Mason from Ottawa with five Wood duck boxes and five hen tubes for placement in the refuge - April - Worked with the rest of the crew at BootCamp - July - Spent a day at the Crane Creek show soliciting memberships, also worked with DeWayne Knight helping to run youth events at the show - August - Presented Pat Baranowski Magee Marsh Manager with 100 duck calls donated by OWA to be given to every youth participating in youth day hunts at Ottawa and Magee - August - Worked with Gildo Tori from DU in Ann Arbor on helping to support Phragmite research in the Lake Erie islands area - Pledged OWA support in their grant seeking efforts - August - Pledged OWA support To Jim Wentz, Silvertip Productions, former ODNR employee and wildlife liaison to Washington, DC on his groups backing of the Lieberman Warner Global Warming bill - August
South Zone: by Aaron Lynch Pheasant Forever event in April. John Beckwiths wild game dinner and nest tube build. Todd Hollon Clark Lake handicap blind. Also Todd Hollon had a woodduck nest building. Ken parrot building wooduck boxes in his class which 5 went to Ottawa with Mike one went to Lake white with Craig Galloway and the rest will be going to Bill Snader for his marsh rebuild.
Treasurers Report was giving by acting Treasurer Dan Boone
Starting Balance 2-16-08 $5651.03 Summary of expenses $2503.16* Deposits $3115.00
Balance on hand 1/30/09 $6262.87
*Each check that was written as well as a description of the expense was read for the entire membership present. Motion to accept the Treasurers Report was made by Ky Krause, 2nd by Ken Parrot
2009 Projects were discussed by the Northern and Southern Vice Presidents Mike Petkovich spoke about the Ottawa Youth Hunt Aaron Lynch spoke about the Fairfield County Youth Day Tom Kubicz asked if OWA had applied for the Step Outside Grant by the ODNR to which he was answered that we had, Aaron Lynch will look into the grant. Talk between the members was generated to “memorialize” the event to be called the “Dick Benson Memorial” or something along those lines, discussion was brought up that Mr. Benson’s widow, would be consulted prior to naming the event. Motion to accept the 2009 Project made by Bob Chaplin and 2nd by Amy Petkovich Waterfowler’s Bootcamp Proposal and Presentation by the 2009 BootCamp Organizers Jay Comyns read and overview of the 2009 Waterfowler’s Bootcamp and planning efforts undertaken thus far. Bootcamp organizers were also introduced and consist of: Jay Comyns, Brad Craley, Chris Wright, Bob Chaplin and Chad Creager. It was pointed out that all Bootcamp Organizers are members of OWA in good standing and had been working hard to moving forward of the event and were formally requesting the backing and funding of the OWA in order to make the event a premier event in the region and increase the visibility and membership of the OWA. In the presentation read for the membership the committee explained how the investment of $4700 would be made back to the organization:
Example was given: 300 attendees at $25 per person = $7500 – cost of meals let’s use $13 per person for meal = $3900 $7500 - $3900 = $3600 directly to O.W.A.
These items along with other items that are in the works were discussed in a Q&A with them membership. The feelings of $5000 profit on these events were a very conservative number per the Waterfowl Bootcamp Committee. Dan Boone added that WE WILL NEED MANY VOLUNTEERS to ASSIST with BOOTCAMP—This is now and OWA EVENT so if please contact and officer or Bootcamp Committee member!
Discussion was open to the floor Motion was made to Call the Questions of Funding the BootCamp Committee the $4700 budget to a vote by Ky Krause and 2nd by Ken Parrott. Motion Carried to fund Bootcamp and received “0” no votes. Darren Brooks motioned to leave amount open on funding, there was not a 2nd on the motion. A motion was made to move on by Ky Krause, and 2nd by DeWayne Knight. Motion to move on –Carried.
New Website Update: Bryan Schreiber the Media Relations Officer spoke to the members in regard to the recognized need to update the OWA website. This has been a an issue that Bryan has been dealing with for past several months as the hosting and updating arrangement with the current service changed and were no longer serving the OWA both functionally and cost-effectively. Several Members contacted Bryan and offered assistance; Mike Beatty was identified as the most technically capable and willing to invest the time and effort. Mike has volunteered to build and update a new website for the organization as a contribution to the OWA and its efforts on behalf of Ohio waterfowlers. This was a welcomed gesture by the board and membership and a thanks was put out to Mike Beatty. Bryan provided a detailed correspondence between himself and Mike in writing as to exactly what the OWA will be receiving.
Donation: The board recognized member Dan Cahl, to the floor. Dan puts on a pheasant hunt annually and this year as in past had a donation from the pheasant hunt he presented OWA with $500 from his hunt.
50/50 Raffle: Organized by Ky Krause and Amy Petkovich was done at the meeting, $220 was the total collected. Dan Cahl’s son Hunter was asked to come up and draw the winning ticket, he drew the ticket---the winner was “Hunter Cahl”! Hunter was given the $110 in which his dad instructed him to give the money back to the OWA! Thank you Dan & Hunter
New Business:
Member Bill Snader addressed the floor with a project for the Ohio Outdoor Education Camp. Aaron Dynes will be writing the grant for the project to the state and they would like to have OWA helping an overseeing the event. The director of the camp is Jim Sexton.
Tom Kubicz brought to the attention the date of the League of Ohio Sportsman Waterfowl Symposium and wanted to know if OWA would provide the same type of refreshments as last year which was doughnuts, Mike Petkovich said he would follow up with the powers to be in order to find what was needed.
Ky Krause brought to the memberships attention the Ohio Decoy Carving & Collector Association will be held March 21st and 22nd at the Westlake Holiday Inn and that in the past OWA has had a both at the event.
Dan Boone spoke to the members that approximately 90% of the memberships were due to be renewed this February. He also stressed the importance of getting letters via email out to the membership in order to let them know there membership is up for renewal.
Ky Krause brought up the need to add the Sponsorship levels into the constitution, he was asked by the board to consider a constitutional amendment for presentation at the next meeting.
Pete Stryjewski took the floor and asked the membership to come up with a Blind Build Design Committee. Explaining that streamlining the materials, set of plans and cost per build would make the process much more efficient and uniform. A motion by Bob Chaplin for Pete Stryjewski to head up the Blind Design Committee was made and 2nd by Dave Phillips. Motion Carried
Todd Hollon took the floor, and expressed that the ODNR was requesting the need for a handicap blind in the Spring Valley area and the cost was to be between $600-800 for the blind and that it will be accessible by the EAPV (Electric All Purpose Vehicle) trail system. Todd also would like to head up a Goose Banding event at Mercer which would be fully funded by the state, the only issue he could foresee is that it would most likely take place during the week and not on a weekend. A motion to fund the Blind Build was made by Shawn Philbrick and 2nd by Darren Brooks. Motion Carried. Bryan Schreiber recognized Todd for his efforts spearheading projects in SW Ohio with the DNR and expressed the fact that he and Bill Snader were a model for what the Org hopes to accomplish in all Districts
Darren Brooks took the floor and suggested that a “Call for Help” section be incorporated into the new website. Bryan Schreiber duly noted suggestion.
Todd Hollon brought to the attention of the membership that 3 new Eagle Nest Platforms would be showcased by the state. Wanted to know if the membership would be interested in participating. Todd will look into the events they will have to showcase the nests.
Tom Kubicz added a valid point to the discussion and wanted to know if the ODNR had been invited to this meeting. The answer was No, Tom questioned why? It was simply and oversight by the officers and not thought of, however the membership and officer team agreed that it would be in the best interest of the organization to invite the ODNR. Thank you Tom for the suggestion.
A motion to move past New Business was made by Greg Reid, and 2nd by DeWayne Knight.
Proposed Constitutional Amendments Discussion and Vote
Proposed Constitutional Amendments:
1] Dues. – We propose to lower annual dues from $20 to $10, and youth dues from $10 to $5. The rationale behind this is to encourage more membership in these tough economic times. The dues will cover administrative costs for Newsletters, etc. Fundraising efforts will continue to pay for major projects.
2] Amend the Board of Directors. – It is a legal requirement of 501(c)(3) corporations to set up a Board of Directors (BOD). Currently the OWA Executive Officers, (President and two V.P.’s), make up this Board. This is double-duty and not the intent of the requirement. We propose to make the Board of Directors an advisory council comprised of 3 of the past Officers who have successfully served their terms and who are endorsed by the Membership. The BOD will serve as a sounding board for ideas and provide advice and guidance to the elected Officers and by their past experience will strengthen the OWA’s management and lend insight and continuity to processes. Duties and actions associated with the day to day running of the OWA, financial transactions, project coordination, etc. will remain with Elected Officers.
3] Officer Terms – Given possible future service on a Board of Directors, a one year term with the eligibility to continue that term if willing and unchallenged for election may be more appropriate than the current mandatory two year term for Officers. This may not change the current reality, but would give an Officer an option to opt-out, or declare their desire to transition to the BOD after one year of successful service. The one-year term, combined with the new proposed set-up of the BOD would keep the Officer core fresh and full of energy, while at the same time maintaining continuity and stability.
Floor was opened by Ken Parrot on the Amendments; a Motion to table the Amendments was made by DeWayne Knight and 2nd by Ky Krause. A vote was taken, the motion failed 22-20 by a count of members voting.
Amendment 1 was read, and discussion on the Amendment began, several members made there arguments both for and against the motion and discussed the fiscal concern with the membership dues being lowered. DeWayne Knight motioned for the Vote on the Amendment 2nd by Ky Krause a vote was taken, Amendment failed.
Amendment 2 was read; Ky Krause took the floor and read the research he had done in regard to other organization and the size of the board of directors. DeWayne Knight also read a document that he had prepared for the members. Cliff DeStephens also commented on the Amendment at hand and gave a brief explanation on how several corporations Board of Directors are run and the hierarchy of the organizations. Many other members commented on the Amendments. A motion to Vote was made by DeWayne Knight and seconded by Bob Chaplin. A vote of the members was taken, the Amendment failed.
Amendment 3 was read, Discussion on the floor was open several members stated various positions and reason both for and against the Amendment. A motion to Vote was made by Shawn Philbrick and 2nd by Ky Krause. A vote of the members was taken, the Amendment failed.
The Officers and membership took a five-minute break prior to continuing on.
NOMINATIONS and OFFICER ELECTIONS
Mike Petkovich explained to the members that the general elections were now open starting with the President.
PresidentNominations: Rance Gamblin DeWayne Knight Both accepted, ballot slips were handed out to all members in good standing. Ballots were turned into Mike Petkovich; at that time Mike called both Rance and DeWayne up to the front where they witnessed the opening and counting of the ballots. Winner: Rance Gamblin
Southern Vice PresidentNominations: Bill Snader Todd Hollon-Declined Vote: Show of hands Winner: Bill Snader
Northern Vice PresidentNominations: Daniel Boone DeWayne Knight—Declined Nomination Vote: Show of hands Winner: Daniel Boone
TreasurerNominations: Ky Krause Uncontested Vote: Show of hands Winner: Ky Krause
SecretaryNomination: Shawn Philbrick Uncontested Vote: Show of hands Winner: Shawn Philbrick
Membership ChairmanNomination: Amy Petkovich Uncontested Vote Show of hands Winner: Amy Petkovich Media Relations: Nominations: Bryan Schreiber Chris Wright—Declined Vote: Show of hands Winner: Bryan Schreiber
Motion to Adjourn by Shawn Philbrick 2nd by Dave Gelhar
Meeting Adjourned Mike Petkovich.
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| Last Updated ( Friday, 20 March 2009 14:20 ) |
